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Learning about the Event Planners

Learning about the Event Planners

Are you an extroverted, dominant and confident individual who wants to become an event planner? Or you are someone who needs an event planner to plan your events and meetings, you definitely first want to know what does exactly an event planner do. Well, this blog will hopefully give you a clear insight on the topic.

From the expression itself you might guess that an event planner is all about talking to clients, selecting venues or décor decisions, however; keeping them in mind, the job is way more detailed. An event planner has to take on all aspects of an event from meeting with clients, scouting location,arranging for printed materials and audio-visual equipment, soliciting bids, managing vendor relationships and communications, establishing and negotiating contracts, taking care of transportation and parking to managing budgets are all what an event planner does.

Whether it is a wedding, educational conference or business convention, in the very beginning a planner will meet with client to estimate attendance and determine the event or meeting’s purpose so that she/he can ensure that the purpose is achieved seamlessly at the end. Based on what the event is about, event planner needs to search for potential meeting sites like hotel or convention center that the event can be held. Considering what services and facilities they provide and the commuting part that how easy it would be for the attendees to get there the event planner chooses the venue.

Once a location is selected, event planner arranges meeting space and support services. For example, she/he negotiates contracts with suppliers to provide meals for attendees and coordinate plans with on-site staff. She/he organizes speakers, entertainment, and activities. They also oversee the finances of meetings and conventions. On the day of the event, planner may register attendees, coordinates transportation, and makes sure meeting rooms are set up properly.

Well, it does look to be a stressful job and it really is. An event planner must multi-task on several things at one time, face numerous deadlines, and orchestrate the activities of many diverse groups of people. A meeting planner may need to travel extensively to attend meetings and to visit prospective meeting sites. Work hours can be long and irregular, and working more than 40 hours per week is fairly common, especially during the time leading up to an event and wrapping up after the event. However; for enthusiastic, passionate individuals event planning is the energizing art of choreographing people and activities in order to create a show that creates memories of a lifetime. Designing and producing an event, whether it‘s a meeting, corporate event, fund-raiser, tradeshow or any other event, is in many ways comparable to directing a live stage performance. An added bonus, for those who love to travel, it provides an amazing opportunity to travel to luxurious hotels, interesting new places and meet speakers and attendees from around the world. All of this, while enjoying a high level of autonomy and independence. 

  • 05 Feb 20